From 2 Days to 30 Minutes: NI 184 Form Automation
How a security services company eliminated 95% of their payroll processing time
Industry
Security Services
Company Size
200 employees
Solution
MicroPay ACH & Forms
The Challenge
The payroll team spent 2 full days every month manually preparing NI 184 forms for government submission. This tedious process involved:
- Manually entering data for 200 employees into forms
- Cross-checking calculations for accuracy
- Creating CSV files for government platform submission
- Generating payslips and preparing bank submission files
- Double-checking every entry to avoid costly errors
With staff working overtime just to meet monthly deadlines, the company knew there had to be a better way.
The MicroPay Solution
After implementing MicroPay, the entire process transformed:
Before MicroPay: 2 Days
With MicroPay: 30 Minutes
Related Success Stories
Media Insites (50 employees)
Excel was very time-consuming for creating payslips and forms each month. All employee data had to be re-entered each time. With MicroPay, it's automatic.
NAPA (250 employees)
Using Excel meant manually adding/removing staff changes and re-entering pay info for hourly/weekly staff every period. MicroPay automatically updates data into forms, drastically reducing time spent.
The Results
95%
Time reduction
16 Hours
Saved per month
1 Click
To generate all forms
"Generating our NI 184 forms used to take 2 full days. Now it's one click and done in half an hour. The time savings alone paid for the system in the first month."
What Changed for the Team
Beyond the obvious time savings, the payroll team experienced several quality-of-life improvements:
- No more overtime: Payroll processing now fits comfortably within regular working hours
- Reduced stress: No more panic about meeting government deadlines
- Fewer errors: Automated calculations eliminate human error
- Better focus: Staff can focus on strategic HR tasks instead of data entry
- Instant compliance: Forms are always up-to-date with current regulations